·	NEW FORMS/ - Profit and Loss Operating Budget Form has a new format.

·	Nothing unusual in budget to report

·	When dues come in 36%, go to Roads fund- so Anne has started a separate operating budget to account for the Roads fund.

·	Some questions on some of the aspects of new QuickBooks budget sheets were raised,  Anne will talk to Jim Henley about some of those questions to clarify them.

·	Profit and Loss Budget vs. Actual-

·	Jim made Motion to approve Treasurer’s Report. Earl B. 2nd the Motion. Approved.

·	Decrepit and unlicensed vehicles are in violation of the Association’s CCRs.

·	Grounds needs abandoned vehicle violators moved out in order to get the mowing started.

·	An owner can be fined if they are non-compliant with the CCRs regarding abandoned or unregistered vehicles on their property. If a notice to the owner doesn't work, we may have it towed.

·	Jim reminded the Association to follow progressive, fair steps to notify owner- i.e. a letter requesting the move w/ a specific date -Feb. 21, followed by progressive steps.

·	A citizen mailed a copy of a letter to another resident citing violations of unregistered vehicle CCRs. The letter writer CC’d a copy of the letter to the board. Herb will look into it.

·	Trees of concern near parking storage.

·	New roof construction underway.

·	Plans for a potluck for St. Patricks's Day Party at the clubhouse. Earl presented newsletter items on handout.

·	Earl presented his own layout of the pending disabled parking spot based on his measurements of the Safeway disabled parking spots.

·	PT Band has submitted rehearsal dates and OK'd a $40/night rental.

·	On roads: all work stopped.

·	All lights working.

·	Newsletter deadline Feb. 13th.

·	Penny stated that we don't have enough money in the budget to deal with all the trees that need attention.

·	11 trees have to come down. Approx. 6 trees need to be limbed.

·	Penny will get bids on the trees and present to the board.

·	Jim suggested that we Vote by email to increase Grounds budget to cover the cost of tree removal.

·	Motion that Penny gets the bid and we vote by email. Herb seconded motion. Approved.

·	Designated loading area- Discussion of signage

·	Discussion about change of auditing system- Jim Henley will be leaving the area and we need to decide if it is economically feasible to have a professional do an annual audit or have the a volunteer committee do an annual self-audit.

·	Review of the bylaws that discuss annual audit

·	Jim suggested that we print the audit info in the newsletter to tell the residents about the audit bylaws, the cost of the annual audit, and the benefits of the proposal for a self-audit. We should ask the membership to vote yes or no

·	Jim Dornan has offered to paint the inside of the clubhouse; we would only have to pay for the paint. Board did not see an immediate need for this.

·	Check out prices of tennis nets- $150-$200. The bottom cable just needs to be adjusted.

·	Anne requests fluorescents for the clubhouse be purchased from Home Depot.

·	We pay $40 month to POE for a maintenance contract for our copier. That gives us free toner and a maintenance contract. Discussion about whether that is worth the money.

·	Jim made a motion to cancel the current contract to save the $480.00/year expense. Seconded. Approved. We pay All City Auto Towing for $65.00/year and $7.95 per sign. We have 3 signs. Board agreed to keep the contract with All City.

·	Domain name up for renewal- $10.00. Board agreed to renew

·	Light out on side of building- Gary will fix.