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MINUTES OF JANUARY 6 2012 BOARD MEETING Present: Jerry Gorsline, president; Eric Lucas, secretary; Don Kruger, Tom Lemmons, and Sean Stehura, members; Dan Näsman, manager. Absent: Ronni Stovall, vice president; Laura Souza, treasurer. Guest: Brock Tidball, Edward Jones Financial Adviser
The meeting adjourned at 3:10 PM Eric Lucas, Secretary
Ocean Grove Board Meeting MinutesOctober 7, 2011
Board members present: President Jerry Gorsline, Vice President Tom Lemmons, Secretary Eric Lucas, , Directors Don Kruger, Ronni Stovall and Sean Stehura, Manager Dan Näsman. Absent: Treasurer Laura Souza The meeting was called to order by President Jerry Gorsline at 1:30 PM. The agenda was approved as submitted. The minutes of the July 8, 2011 meeting were reviewed and accepted. The meeting opened with financial reports by Manager Nasman. He presented printouts of current assets and current expenditures as a proportion of the adopted budget. The Association holds $355,000 in bonds that pay an average of 6.3% interest. (The current book value of those bonds is $385,395 but that is immaterial because the intention is to hold the bonds until they are called.) Cash deposits totaled $1,828. Interest income for the remaining months of the fiscal year, which ends on March 31, 2012, will total $11,368. The working budget projects a cash surplus of $5,000 which, the manager noted, is quite good considering that the current budget expenditures included $6,353 in newly purchased bonds and called bonds were reinvested in new bonds. In addition, capital outlay for the community park included $2,700 in expenditures. The board approved expenditures and reimbursements for the September barbecue at the manager’s home and it ratified an increase in the community park expenditures. The picnic table from Adelma Beach will be moved to the community park. It will be replaced by a rarely used picnic table from the greenbelt. The board approved an expenditure for bench for the community park. Recreation chair Tom Lemmons has coordinated the development of the park. The gardener will remove roots at the edge of the park so that it can be planted with low clover. Low water pressure continues to be an issue for many owners. During the Beckett Point fire the drawdown on the tank left some without any pressure. The PUD discovered a flaw in the telemetry that activates the pumps and believes that such an occurrence should not happen again. The manager will continue to encourage the PUD to increase the pressure through a more efficient pump with a generator available for power outages. The continuing problem with the Adelma Beach owner, Ed Kirkpatrick, was presented by the manager. The Jefferson county Community Development Center has written Kirkpatrick rejecting his contention that his application was complete and has ordered him to update his Geotech report, obtain a structural engineer’s report, and complete a state permit for waterfront work. They gave a deadline of late November. The Association attorney reinforced that request with a letter with similar demands. Because unauthorized parking has been an issue the property has been posted with a towing notice. Nasman explained that it is necessary to protect the Ocean Grove property so that a subsequent claim of adverse possession could not be made. The Association has offered Kirkpatrick an opportunity to create two parking places on Ocean Grove property, under a revocable license, but he has not countered the offer. A budget committee—Laura Souza, Tom Lemmons, Eric Lucas, and Dan Nasman—was appointed to develop a proposed budget for the board’s consideration. The budget would then go to the membership for approval at the annual meeting on April 1, 2012. The next meeting will be January 6th at 1:30 PM at the manager’s home. Meeting adjourned at 2:30 Eric Lucas, Secretary
Ocean Grove Board Meeting MinutesJuly 8, 2011Board members present: Vice President Tom Lemmons, Secretary Eric Lucas, Treasurer Laura Souza, Directors Ronni Stovall and Sean Stehura, Manager Dan Näsman. Absent: President Jerry Gorsline and Director Don Kruger. The meeting was called to order by Vice President Tom Lemmons at 10:00 AM. The agenda was approved as submitted. The minutes were reviewed and accepted. A financial report was given by Manager Nasman. It noted that the $15,000/6% Fannie Mae bond had been called and, in its place, two bonds totally $20,000 were purchased bringing the Association’s investment in bonds to $359,983. They have a face value of $360,000 and a current market value of $371,000 and pay approximately 6.3% annually. Cash balances totaled $6,666. The Working Budget shows income exceeding expenditures and projected income well exceeding projected expenditures through March 31, 2012, the end of the fiscal year. Requests to the PUD for increased water pressure in areas that are marginal (or lower during power outages) have not been remedied. The Manager will continue to monitor. The Jefferson County Public Works department was unable to provide a solution to the encroaching weeds along the edge of the chip seal surface. Public Works does not spray for weeds but noted that many people living alongside such roads do spray. Various applications were discussed with additional study to be completed before recommending local applications. The recurring request for a reduction in the Cape George Road speed limit in Ocean Grove will be reintroduced to the recently appointed worker in charge of that. Continuing violations of the Ocean Grove Agreement (A settlement agreement with Susan Atkins, the erstwhile landlocked property owner of the Bay Cottages at Adelma Beach, and which applies to all subsequent owners) by Ed Kirkpatrick, the current owner of the Bay Cottages resulted in board approval of a meeting with attorney Richard Shaneyfelt to explore several legal options such as an injunction to cease and desist and well as determining whether Kirkpatrick’s actions may void the Agreement. The board approved a swinging, unlatched gate on the pathway from the Bay Cottages to the beach stairway. The gate will have a large sign noting prohibitions against beach fires and shellfish harvesting. Boundary markers and signs regarding parking restrictions on Bay Cottage guests will be added. (Kirkpatrick refuses to accept the parking and beach fire restrictions and, thus far, has not completed repairs in damage that he did to the Ocean Grove bluff.) A wheeled, large professional-style weed eater will be purchased to improve maintenance efficiency. The Annual Association Salmon and Brautwurst BBQ will be on Sunday, September 4th at 1:30 PM. In response to requests much of the activity will be outside (weather permitting). A notice will be sent to all members with details. The discussion period was devoted to location of the proposed pocket park. The board voted to move the location to a spot adjacent to the community garden and approved funds for land preparation. An area of 2,700 square feet (60 by 45) will be cleared and a table and bench will be moved from the greenbelt to the site. The area is owned by the Association but is included among the lots that the PUD uses for the community drainfield. The next meeting will be October 7 at the Manager’s home at 1:30.
Adjourned at 12 noon. Eric Lucas, Secretary
Ocean Grove Association Minutes of the Board’s Annual Reorganizational Meeting April 8, 2011 In attendance: President Don Kruger, Secretary Eric Lucas, Directors Tom Lemmons, and Jerry Gorsline; Manager Dan Näsman; Guest Henry Souza. Absent Vice President Ronni Stovall, Treasurer Laura Souza, and director Sean Stehura.
The meeting adjourned at 2:55 PM. The next meet is scheduled for July 8th at 10:00 AM Eric Lucas, Secretary
Ocean Grove Association Annual Membership Meeting Board members present: President Don Kruger, Vice President Ronni Stovall, Secretary Eric Lucas, Treasurer Laura Souza, Directors Jerry Gorsline and Sean Stehura, Manager Dan Näsman Absent (excused): Tom Lemmons, Members: 32 A lunch preceded the meeting at 12:30 PM. The meeting convened at 1:15 PM. The meeting opened at 1:15. President Kruger welcomed members and introduced Linda Atkins, of the Jefferson County Department of Public Health who gave an hour-long, detailed presentation on septic systems and county requirements for periodic Operations and Maintenance inspections by certified inspectors. In his Manager’s Report, Näsman noted the completed stairway at Adelma Beach and commented on unauthorized actions on the bluff by the adjacent property owner, Ed Kirkpatrick. Repairs will be completed once Kirkpatrick obtains the necessary permits. In the absence of Director Lemmons there was no Recreation Report. The manager reported one sale of vacant land and one sale of a home during the past year. Treasurer Souza presented the Financial Report. She commented on the strong financial position of the Association and various budgetary matters. A Financial Summary (posted at the Association web site) indicates that the Association has an opening balance of $9,472 in cash assets and $355,000 in bond investments that earn an average of 6.32%. Discussion on a proposed “pocket park” adjacent to the RV lots. Some members of the Community Garden, along with others, felt that any improvements should be adjacent to the Community Garden. Discussion of proposed benefits to Ocean Grove from a pocket park included the enhanced value of the Association-owned lots for future sale and improvement of the area. Installation of some play equipment was proposed. Näsman also noted that owners had also proposed a sidewalk along Cape George Road and installation of electrical power to the RV lot. In the absence of nominations from the floor for directors, the two incumbents were unanimously re-elected. The budget was approved, with no dissenting votes (11 abstentions or blank votes). The advisory vote on locating a park adjacent to the RV park resulted in 63 affirmative votes and 26 ½ dissenting votes. Many of the dissenting votes favored a park adjacent to the community garden. Henry Souza gave a report on the advantage of solar power as well as comments on generators for water pressure and septic pumping in the event of extended power outages. The cost of a generator to power the water system could approach $8,000. Additional work to allow Association generators to hook up to home power systems would be required by homeowners at a cost of between $500 and $700. Purchase of an additional Association generator was recommended. Souza described the Ocean Grove water distribution from the three water towers to be in two formats: A pressurized system distributes water to Swanson, Becker, and Myrtle streets and the rest of the community if gravity pressure. Members requested plantings around the PUD sand and gravel filter on Myrtle. The meeting was adjourned at 3:00 PM by president Kruger. Eric Lucas, Secretary Ocean Grove Association Financial Summary March 31, 2011 Cash on hand First Federal Checking $ 579.60 Edward Jones Money Market $8,833.18 Total $9,472.18 (Balance forward for
Bond Investments
Bond Purchase Value Interest Annual Price 3/31/11 Rate Income GTE (A rating) $ 98,630 $104,848 6.25% $ 6,750 Prudential Financial (A) $ 50,000 $ 49,455 6.35% $ 3,175 Fannie Mae (AAA) $ 15,000 $ 15,142 6.00% $ 900 General Electric (AAA) (Insured) $ 50,000 $ 49,685 6.25% $ 3,125 Alabama Power (AAA) (Insured) $140,000 $139,523 6.00% $ 8,400 Total $353,630 $358,653 6.32% $22,350
Note: The bond investments are intended for interest income, not for investment trading. The earliest maturity date on these bonds is 2027, though some may be called earlier.
2010 Federal Tax Report Total Association Income $27,644 Total Deductions $28,672 (Adelma stairway was major deduction) Tax due $ 0 Total Association Assets (Schedule L) $421,877 In addition to the cash assets the major assets include a two-bedroom drainfield connection, 22 unsold water connections, two lots on Huntingford, and the RV lot. Jefferson County Property Tax 2010 Net paid $211.10 (Net is after refund of fire protection fee on multiple lots. 2011 Net due $231.44 Note: Only the two Association lots on Huntingford and the drainfield pay property tax. The assessor prorates the value of the amenities—Adelma Beach, The greenbelt, and the RV lot—among all of the lots owned by Association members.
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